Staff Development Planner Resource Guide

Teacher License Renewal and Reimbursement

Assisting teachers at your school with the license renewal process begins with distributing Individualized Renewal Records (IRR) and notification letters as they arrive from Staff Development. These are usually sent to the schools in October for teachers whose licenses expire the following year. Please distribute these immediately. Example: Jane Smith’s license expires in June 2012. The Staff Development Planner will receive a notification letter and IRR form for Jane in October 2011. This gives Jane ample time to fulfill requirements, take a college course, or earn points if needed. Supplies of IRR forms are not stored in the schools; contact Staff Development for additional IRR forms.

Additional responsibilities for this position include assisting teachers with filing of SD2s, and directing teachers to resources that will help them meet the Technology Standards for Instructional Personnel (TSIPs) and child abuse requirements. Note: Child Abuse and Neglect training is a state mandate and is required of all licensed and provisional teachers. Your ITRT can help you identify teachers who need to complete the TSIP process and provide teachers with technical assistance.

Effective immediately, SD2 forms will only be accepted in January, June and September.  Exceptions will be made on a case by case basis for teachers renewing licenses in March.  Please notify staff of this change and help them complete SD2 forms during these time frames.  Planners should continue to complete the planner report and submit appropriate SD2s between May and June 1.

It is the responsibility of the teacher, not the planner, to track and maintain individual license renewal documentation. If teachers have questions about their individual license renewal status, they may contact James Coleman in Staff Development.

The New Teacher Staff Development Resource is an excellent source for answers to common questions. As the Staff Development liaison in your building, license renewal questions should be funneled through you. Direct individuals with questions to this online resource. Please feel free to contact the appropriate personnel for further clarification.

• License Renewal Guidelines Pamphlet
• Note: All reimbursement applications forms for college courses and/or conferences must be received in the Staff Development office no later than March 1st of the school year. See flyer for more details.
• Assist teachers with the development of a system to track their SD2 forms and other license renewal related documentation.
• Before submitting SD2 forms, verify that only one option has been recorded on each form.  Multiple activities within the same option may be included on one form.
• A minimum of 5 hours of time must be documented on an SD2 form in order to be processed.
• Please ensure the SD2 form has been signed by the principal or principal’s designee before it is submitted.
• Only fully licensed teachers/administrators are eligible for license renewal points. Teachers holding provisional, conditional or international licenses may not accrue points.
• Develop a spreadsheet to track TSIP completion, child abuse completion, license renewal date, degree and other information that teachers frequently request. Note: It is not recommended that you track their points for them.